I-9 Forms How can a Mobile Notary Help
February 26th, 2010A Mobile Notary Public can assist companies with verifying I9 documents by acting as a representative on their behalf at the time of hire. This has proven to be beneficial when employees are working on an off site or remote location where the employer cannot be present. An employer has the right to approve qualified individuals to act as agent on their behalf and complete the I-9 forms. Notary Signing Agents are the most common individuals selected to do this, however others can include Attorneys and Public Officers.
An I-9 form is a
Section 1 must be done by the employee on or before the date of hire. Section 2 must be done by the employer within 3 days of the hire date of any new employee, except for volunteers or contract workers.
Sure documents must be provided in order to complete the I-9 verification form. Employees are necessary to supply two document that confirms identity and two for employment eligibility. If the employee provides a document that is on List A, that will verify both citizenship and identity and no other document is needed.
List A includes:
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• An unexpired foreign passport with an I-551 stamp, or with Form I-94 attached which indicates an unexpired employment authorization
• A Permanent Resident Card (often called a “green card”) or Alien Registration Receipt Card with photograph
• An Unexpired Temporary Resident Card
• An Unexpired Employment Authorization Card
• An Unexpired Employment Authorization Document issued by the Dept. of Homeland Security that includes a photograph (Form I-766)
Employees may also provide two document from list B that confirms employee identity AND two document from list C which proves citizenship.
List B and C include:
List B
• Driver’s license or I.D. card issued by a U.S. state or outlying possession of the U.S., provided it contains a photograph or identifying information such as name, date of birth, gender, height, eye color and address.
• Federal or state I.D. card provided it contains a photograph or identifying information such as name, date of birth, gender, height, eye color and address.
• School I.D. with photograph
• Voter’s registration card
• U.S. Armed Services identification card or draft record
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• Native American tribal document
• Driver’s license issued by a Canadian government authority
List C
• A U.S. Social Security card issued by the Social Security Administration (Note: cards that specify “not valid for employment” are not acceptable.)
• A birth certificate issued by the U.S. State Department (Form FS-545 or Form DS-1350) Original or certified copy of a birth certificate from the
• Native American tribal document
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• An I.D. Card for the use of a Resident Citizen in the
• An unexpired employment authorization card issued by the Dept. of Homeland Security (other than those included on List A)